design: improved admin page, new structure

CHANGELOG.md

@@ -1,5 +1,6 @@
 # Changelog
 ## Unreleased
+- Improved admin page, now only loads models when specifically requested
 
 ## Version 0.2.6 (2025-10-29)
 - Added an opt-in FastEmbed-based reranking stage behind `reranking_enabled`. It improves retrieval accuracy by re-scoring hybrid results.

html-router/src/routes/admin/handlers.rs

@@ -1,5 +1,9 @@
 use async_openai::types::ListModelResponse;
-use axum::{extract::State, response::IntoResponse, Form};
+use axum::{
+    extract::{Query, State},
+    response::IntoResponse,
+    Form,
+};
 use serde::{Deserialize, Serialize};
 
 use common::{
@@ -31,44 +35,83 @@ use crate::{
 pub struct AdminPanelData {
     user: User,
     settings: SystemSettings,
-    analytics: Analytics,
+    analytics: Option<Analytics>,
-    users: i64,
+    users: Option<i64>,
     default_query_prompt: String,
     default_image_prompt: String,
     conversation_archive: Vec<Conversation>,
-    available_models: ListModelResponse,
+    available_models: Option<ListModelResponse>,
+    current_section: AdminSection,
+}
+
+#[derive(Debug, Clone, Copy, Serialize, PartialEq, Eq)]
+#[serde(rename_all = "snake_case")]
+pub enum AdminSection {
+    Overview,
+    Models,
+}
+
+impl Default for AdminSection {
+    fn default() -> Self {
+        Self::Overview
+    }
+}
+
+#[derive(Deserialize)]
+pub struct AdminPanelQuery {
+    section: Option<String>,
 }
 
 pub async fn show_admin_panel(
     State(state): State<HtmlState>,
     RequireUser(user): RequireUser,
+    Query(query): Query<AdminPanelQuery>,
 ) -> Result<impl IntoResponse, HtmlError> {
-    let (
+    let section = match query.section.as_deref() {
-        settings_res,
+        Some("models") => AdminSection::Models,
-        analytics_res,
+        _ => AdminSection::Overview,
-        user_count_res,
+    };
-        conversation_archive_res,
+
-        available_models_res,
+    let (settings, conversation_archive) = tokio::try_join!(
-    ) = tokio::join!(
         SystemSettings::get_current(&state.db),
-        Analytics::get_current(&state.db),
+        User::get_user_conversations(&user.id, &state.db)
-        Analytics::get_users_amount(&state.db),
+    )?;
-        User::get_user_conversations(&user.id, &state.db),
+
-        async { state.openai_client.models().list().await }
+    let (analytics, users) = if section == AdminSection::Overview {
-    );
+        let (analytics, users) = tokio::try_join!(
+            Analytics::get_current(&state.db),
+            Analytics::get_users_amount(&state.db)
+        )?;
+        (Some(analytics), Some(users))
+    } else {
+        (None, None)
+    };
+
+    let available_models = if section == AdminSection::Models {
+        Some(
+            state
+                .openai_client
+                .models()
+                .list()
+                .await
+                .map_err(|e| AppError::InternalError(e.to_string()))?,
+        )
+    } else {
+        None
+    };
 
     Ok(TemplateResponse::new_template(
         "admin/base.html",
         AdminPanelData {
             user,
-            settings: settings_res?,
+            settings,
-            analytics: analytics_res?,
+            analytics,
-            available_models: available_models_res
+            available_models,
-                .map_err(|e| AppError::InternalError(e.to_string()))?,
+            users,
-            users: user_count_res?,
             default_query_prompt: DEFAULT_QUERY_SYSTEM_PROMPT.to_string(),
             default_image_prompt: DEFAULT_IMAGE_PROCESSING_PROMPT.to_string(),
-            conversation_archive: conversation_archive_res?,
+            conversation_archive,
+            current_section: section,
         },
     ))
 }
@@ -115,7 +158,7 @@ pub async fn toggle_registration_status(
     SystemSettings::update(&state.db, new_settings.clone()).await?;
 
     Ok(TemplateResponse::new_partial(
-        "admin/base.html",
+        "admin/sections/overview.html",
         "registration_status_input",
         RegistrationToggleData {
             settings: new_settings,
@@ -217,7 +260,7 @@ pub async fn update_model_settings(
         .map_err(|_e| AppError::InternalError("Failed to get models".to_string()))?;
 
     Ok(TemplateResponse::new_partial(
-        "admin/base.html",
+        "admin/sections/models.html",
         "model_settings_form",
         ModelSettingsData {
             settings: new_settings,
@@ -282,7 +325,7 @@ pub async fn patch_query_prompt(
     SystemSettings::update(&state.db, new_settings.clone()).await?;
 
     Ok(TemplateResponse::new_partial(
-        "admin/base.html",
+        "admin/sections/overview.html",
         "system_prompt_section",
         SystemPromptSectionData {
             settings: new_settings,
@@ -341,7 +384,7 @@ pub async fn patch_ingestion_prompt(
     SystemSettings::update(&state.db, new_settings.clone()).await?;
 
     Ok(TemplateResponse::new_partial(
-        "admin/base.html",
+        "admin/sections/overview.html",
         "system_prompt_section",
         SystemPromptSectionData {
             settings: new_settings,
@@ -400,7 +443,7 @@ pub async fn patch_image_prompt(
     SystemSettings::update(&state.db, new_settings.clone()).await?;
 
     Ok(TemplateResponse::new_partial(
-        "admin/base.html",
+        "admin/sections/overview.html",
         "system_prompt_section",
         SystemPromptSectionData {
             settings: new_settings,

html-router/templates/admin/base.html

@@ -3,154 +3,49 @@
 {% block title %}Minne - Admin{% endblock %}
 
 {% block main %}
-<div class="flex justify-center grow mt-2 sm:mt-4 pb-4">
+<div id="admin-shell" class="flex justify-center grow mt-2 sm:mt-4 pb-4">
-  <div class="container">
+  <div class="container flex flex-col gap-4">
-    <section class="mb-4">
+    <section class="nb-panel p-4 sm:p-5 flex flex-col gap-3 sm:flex-row sm:items-start sm:justify-between">
-      <div class="nb-panel p-3 flex items-center justify-between">
+      <div>
-        <h1 class="text-xl font-extrabold tracking-tight">Admin Dashboard</h1>
+        <h1 class="text-xl font-extrabold tracking-tight">Admin Controls</h1>
+        <p class="text-sm opacity-70 max-w-2xl">
+          Stay on top of analytics and manage AI integrations without waiting on long-running model calls.
+        </p>
+      </div>
+      <div class="text-xs opacity-60 sm:text-right">
+        Signed in as <span class="font-medium">{{ user.email }}</span>
       </div>
     </section>
 
-    <section class="mb-4">
+    <nav
-      <div class="grid grid-cols-1 sm:grid-cols-3 gap-4">
+      class="nb-panel p-2 flex flex-wrap gap-2 text-sm"
-        <div class="nb-stat">
+      hx-boost="true"
-          <div class="text-xs opacity-70">Page Loads</div>
+      hx-target="#admin-shell"
-          <div class="text-3xl font-extrabold">{{analytics.page_loads}}</div>
+      hx-select="#admin-shell"
-          <div class="text-xs opacity-60">Total page load events</div>
+      hx-swap="outerHTML"
-        </div>
+      hx-push-url="true"
-        <div class="nb-stat">
+    >
-          <div class="text-xs opacity-70">Unique Visitors</div>
+      <a
-          <div class="text-3xl font-extrabold">{{analytics.visitors}}</div>
+        href="/admin?section=overview"
-          <div class="text-xs opacity-60">Distinct users by fingerprint</div>
+        class="nb-btn btn-sm px-4 {% if current_section == 'overview' %}nb-cta{% else %}btn-ghost{% endif %}"
-        </div>
+      >
-        <div class="nb-stat">
+        Overview
-          <div class="text-xs opacity-70">Users</div>
+      </a>
-          <div class="text-3xl font-extrabold">{{users}}</div>
+      <a
-          <div class="text-xs opacity-60">Registered accounts</div>
+        href="/admin?section=models"
-        </div>
+        class="nb-btn btn-sm px-4 {% if current_section == 'models' %}nb-cta{% else %}btn-ghost{% endif %}"
-      </div>
+      >
-    </section>
+        Models
+      </a>
+    </nav>
 
-    <section class="grid grid-cols-1 xl:grid-cols-2 gap-4">
+    <div id="admin-content" class="flex flex-col gap-4">
-      {% block system_prompt_section %}
+      {% if current_section == 'models' %}
-      <div id="system_prompt_section" class="nb-panel p-4">
+        {% include 'admin/sections/models.html' %}
-        <div class="text-sm font-semibold mb-3">System Prompts</div>
+      {% else %}
-        <div class="flex gap-2 flex-col sm:flex-row">
+        {% include 'admin/sections/overview.html' %}
-          <button type="button" class="nb-btn btn-sm" hx-get="/edit-query-prompt" hx-target="#modal" hx-swap="innerHTML">Edit Query Prompt</button>
+      {% endif %}
-          <button type="button" class="nb-btn btn-sm" hx-get="/edit-ingestion-prompt" hx-target="#modal" hx-swap="innerHTML">Edit Ingestion Prompt</button>
+    </div>
-          <button type="button" class="nb-btn btn-sm" hx-get="/edit-image-prompt" hx-target="#modal" hx-swap="innerHTML">Edit Image Prompt</button>
-        </div>
-      </div>
-      {% endblock %}
-
-      <div class="nb-panel p-4">
-        <div class="text-sm font-semibold mb-3">AI Models</div>
-        {% block model_settings_form %}
-        <form hx-patch="/update-model-settings" hx-swap="outerHTML" class="grid grid-cols-1 gap-4">
-          <!-- Query Model -->
-          <div>
-            <div class="text-sm opacity-80 mb-1">Query Model</div>
-            <select name="query_model" class="nb-select w-full">
-              {% for model in available_models.data %}
-              <option value="{{model.id}}" {% if settings.query_model==model.id %} selected {% endif %}>{{model.id}}</option>
-              {% endfor %}
-            </select>
-            <p class="text-xs opacity-70 mt-1">Current: <span class="font-mono">{{settings.query_model}}</span></p>
-          </div>
-
-          <!-- Processing Model -->
-          <div>
-            <div class="text-sm opacity-80 mb-1">Processing Model</div>
-            <select name="processing_model" class="nb-select w-full">
-              {% for model in available_models.data %}
-              <option value="{{model.id}}" {% if settings.processing_model==model.id %} selected {% endif %}>{{model.id}}</option>
-              {% endfor %}
-            </select>
-            <p class="text-xs opacity-70 mt-1">Current: <span class="font-mono">{{settings.processing_model}}</span></p>
-          </div>
-
-          <!-- Image Processing Model -->
-          <div>
-            <div class="text-sm opacity-80 mb-1">Image Processing Model</div>
-            <select name="image_processing_model" class="nb-select w-full">
-              {% for model in available_models.data %}
-              <option value="{{model.id}}" {% if settings.image_processing_model==model.id %} selected {% endif %}>{{model.id}}</option>
-              {% endfor %}
-            </select>
-            <p class="text-xs opacity-70 mt-1">Current: <span class="font-mono">{{settings.image_processing_model}}</span></p>
-          </div>
-
-          <!-- Voice Processing Model -->
-          <div>
-            <div class="text-sm opacity-80 mb-1">Voice Processing Model</div>
-            <select name="voice_processing_model" class="nb-select w-full">
-              {% for model in available_models.data %}
-              <option value="{{model.id}}" {% if settings.voice_processing_model==model.id %} selected {% endif %}>{{model.id}}</option>
-              {% endfor %}
-            </select>
-            <p class="text-xs opacity-70 mt-1">Current: <span class="font-mono">{{settings.voice_processing_model}}</span></p>
-          </div>
-
-          <!-- Embedding Model -->
-          <div>
-            <div class="text-sm opacity-80 mb-1">Embedding Model</div>
-            <select name="embedding_model" class="nb-select w-full">
-              {% for model in available_models.data %}
-              <option value="{{model.id}}" {% if settings.embedding_model==model.id %} selected {% endif %}>{{model.id}}</option>
-              {% endfor %}
-            </select>
-            <p class="text-xs opacity-70 mt-1">Current: <span class="font-mono">{{settings.embedding_model}} ({{settings.embedding_dimensions}} dims)</span></p>
-          </div>
-
-          <!-- Embedding Dimensions -->
-          <div>
-            <div class="text-sm opacity-80 mb-1" for="embedding_dimensions">Embedding Dimensions</div>
-            <input type="number" id="embedding_dimensions" name="embedding_dimensions" class="nb-input w-full" value="{{ settings.embedding_dimensions }}" required />
-          </div>
-
-          <!-- Alert -->
-          <div id="embedding-change-alert" class="nb-panel p-3 bg-warning/20 hidden">
-            <div class="text-sm"><strong>Warning:</strong> Changing dimensions will require re-creating all embeddings. Look up your model's required dimensions or use a model that allows specifying them.</div>
-          </div>
-
-          <div class="flex justify-end">
-            <button type="submit" class="nb-btn nb-cta btn-sm">Save Model Settings</button>
-          </div>
-        </form>
-
-        <script>
-          // Rebind after HTMX swaps
-          (() => {
-            const dimensionInput = document.getElementById('embedding_dimensions');
-            const alertElement = document.getElementById('embedding-change-alert');
-            const initialDimensions = '{{ settings.embedding_dimensions }}';
-            if (dimensionInput && alertElement) {
-              dimensionInput.addEventListener('input', (event) => {
-                if (String(event.target.value) !== String(initialDimensions)) {
-                  alertElement.classList.remove('hidden');
-                } else {
-                  alertElement.classList.add('hidden');
-                }
-              });
-            }
-          })();
-        </script>
-        {% endblock %}
-      </div>
-
-      <div class="nb-panel p-4">
-        <div class="text-sm font-semibold mb-3">Registration</div>
-        <label class="flex items-center gap-3">
-          {% block registration_status_input %}
-          <form hx-patch="/toggle-registrations" hx-swap="outerHTML" hx-trigger="change">
-          <input name="registration_open" type="checkbox" class="nb-checkbox" {% if settings.registrations_enabled %}checked{% endif %} />
-          </form>
-          {% endblock %}
-          <span class="text-sm">Enable Registrations</span>
-        </label>
-        <div id="registration-status" class="text-xs opacity-70 mt-2"></div>
-      </div>
-    </section>
   </div>
 </div>
 {% endblock %}

html-router/templates/admin/sections/models.html

@@ -0,0 +1,130 @@
+<section class="nb-panel p-4 sm:p-5 flex flex-col gap-4">
+  <div class="flex items-start justify-between flex-col sm:flex-row gap-3">
+    <div>
+      <div class="text-sm uppercase tracking-wide opacity-60 mb-1">AI Models</div>
+      <h2 class="text-lg font-semibold">Model configuration</h2>
+      <p class="text-xs opacity-70 max-w-2xl">
+        Choose which models power conversational search, ingestion analysis, and embeddings. Adjusting embeddings may trigger a full reprocess.
+      </p>
+    </div>
+    <a
+      href="/admin?section=overview"
+      class="nb-btn btn-sm btn-ghost"
+      hx-boost="true"
+      hx-target="#admin-shell"
+      hx-select="#admin-shell"
+      hx-swap="outerHTML"
+      hx-push-url="true"
+    >
+      ← Back to Admin
+    </a>
+  </div>
+
+  {% if available_models %}
+    {% block model_settings_form %}
+    <form hx-patch="/update-model-settings" hx-swap="outerHTML" class="grid grid-cols-1 gap-4">
+      <div class="grid grid-cols-1 sm:grid-cols-2 gap-4">
+        <div>
+          <div class="text-sm opacity-80 mb-1">Query Model</div>
+          <select name="query_model" class="nb-select w-full">
+            {% for model in available_models.data %}
+            <option value="{{ model.id }}" {% if settings.query_model == model.id %}selected{% endif %}>{{ model.id }}</option>
+            {% endfor %}
+          </select>
+          <p class="text-xs opacity-70 mt-1">Current: <span class="font-mono">{{ settings.query_model }}</span></p>
+        </div>
+
+        <div>
+          <div class="text-sm opacity-80 mb-1">Processing Model</div>
+          <select name="processing_model" class="nb-select w-full">
+            {% for model in available_models.data %}
+            <option value="{{ model.id }}" {% if settings.processing_model == model.id %}selected{% endif %}>{{ model.id }}</option>
+            {% endfor %}
+          </select>
+          <p class="text-xs opacity-70 mt-1">Current: <span class="font-mono">{{ settings.processing_model }}</span></p>
+        </div>
+      </div>
+
+      <div class="grid grid-cols-1 sm:grid-cols-2 gap-4">
+        <div>
+          <div class="text-sm opacity-80 mb-1">Image Processing Model</div>
+          <select name="image_processing_model" class="nb-select w-full">
+            {% for model in available_models.data %}
+            <option value="{{ model.id }}" {% if settings.image_processing_model == model.id %}selected{% endif %}>{{ model.id }}</option>
+            {% endfor %}
+          </select>
+          <p class="text-xs opacity-70 mt-1">Current: <span class="font-mono">{{ settings.image_processing_model }}</span></p>
+        </div>
+
+        <div>
+          <div class="text-sm opacity-80 mb-1">Voice Processing Model</div>
+          <select name="voice_processing_model" class="nb-select w-full">
+            {% for model in available_models.data %}
+            <option value="{{ model.id }}" {% if settings.voice_processing_model == model.id %}selected{% endif %}>{{ model.id }}</option>
+            {% endfor %}
+          </select>
+          <p class="text-xs opacity-70 mt-1">Current: <span class="font-mono">{{ settings.voice_processing_model }}</span></p>
+        </div>
+      </div>
+
+      <div class="grid grid-cols-1 sm:grid-cols-2 gap-4">
+        <div>
+          <div class="text-sm opacity-80 mb-1">Embedding Model</div>
+          <select name="embedding_model" class="nb-select w-full">
+            {% for model in available_models.data %}
+            <option value="{{ model.id }}" {% if settings.embedding_model == model.id %}selected{% endif %}>{{ model.id }}</option>
+            {% endfor %}
+          </select>
+          <p class="text-xs opacity-70 mt-1">Current: <span class="font-mono">{{ settings.embedding_model }}</span></p>
+        </div>
+
+        <div>
+          <div class="text-sm opacity-80 mb-1" for="embedding_dimensions">Embedding Dimensions</div>
+          <input
+            type="number"
+            id="embedding_dimensions"
+            name="embedding_dimensions"
+            class="nb-input w-full"
+            value="{{ settings.embedding_dimensions }}"
+            required
+            min="1"
+          />
+          <p class="text-xs opacity-70 mt-1">Changing dimensions will trigger a background re-embedding.</p>
+        </div>
+      </div>
+
+      <div id="embedding-change-alert" class="nb-panel p-3 bg-warning/20 hidden">
+        <div class="text-sm">
+          <strong>Warning:</strong> Changing dimensions recreates embeddings for text chunks and knowledge entities. Confirm the target model requires the new value.
+        </div>
+      </div>
+
+      <div class="flex justify-end gap-2">
+        <button type="submit" class="nb-btn nb-cta btn-sm">Save Model Settings</button>
+      </div>
+    </form>
+
+    <script>
+      (() => {
+        const dimensionInput = document.getElementById('embedding_dimensions');
+        const alertElement = document.getElementById('embedding-change-alert');
+        const initialDimensions = '{{ settings.embedding_dimensions }}';
+        if (dimensionInput && alertElement) {
+          dimensionInput.addEventListener('input', (event) => {
+            if (String(event.target.value) !== String(initialDimensions)) {
+              alertElement.classList.remove('hidden');
+            } else {
+              alertElement.classList.add('hidden');
+            }
+          });
+        }
+      })();
+    </script>
+    {% endblock %}
+  {% else %}
+    <div class="nb-panel p-4 bg-warning/10 border border-warning/40">
+      <div class="text-sm font-semibold mb-1">Unable to load models</div>
+      <p class="text-xs opacity-70">We could not reach the model provider. Check the API key and retry.</p>
+    </div>
+  {% endif %}
+</section>

html-router/templates/admin/sections/overview.html

@@ -0,0 +1,57 @@
+{% if analytics %}
+<section class="grid grid-cols-1 sm:grid-cols-3 gap-4">
+  <div class="nb-stat">
+    <div class="text-xs opacity-70">Page Loads</div>
+    <div class="text-3xl font-extrabold">{{ analytics.page_loads }}</div>
+    <div class="text-xs opacity-60">Total load events seen by Minne</div>
+  </div>
+  <div class="nb-stat">
+    <div class="text-xs opacity-70">Unique Visitors</div>
+    <div class="text-3xl font-extrabold">{{ analytics.visitors }}</div>
+    <div class="text-xs opacity-60">Distinct users by fingerprint</div>
+  </div>
+  <div class="nb-stat">
+    <div class="text-xs opacity-70">Users</div>
+    <div class="text-3xl font-extrabold">{{ users or 0 }}</div>
+    <div class="text-xs opacity-60">Registered accounts</div>
+  </div>
+</section>
+{% else %}
+<section class="nb-panel p-4">
+  <div class="text-sm font-semibold mb-2">Analytics unavailable</div>
+  <p class="text-xs opacity-70">We could not fetch analytics for this view. Reload or check the monitoring pipeline.</p>
+</section>
+{% endif %}
+
+<section class="grid grid-cols-1 xl:grid-cols-2 gap-4">
+  {% block system_prompt_section %}
+  <div id="system_prompt_section" class="nb-panel p-4">
+    <div class="flex items-start justify-between gap-2 mb-3">
+      <div>
+        <div class="text-sm font-semibold">System Prompts</div>
+        <p class="text-xs opacity-70">Adjust the prompts that power retrieval, ingestion analysis, and image processing flows.</p>
+      </div>
+      <span class="text-[10px] uppercase tracking-wide opacity-60">LLM</span>
+    </div>
+    <div class="flex gap-2 flex-col sm:flex-row">
+      <button type="button" class="nb-btn btn-sm" hx-get="/edit-query-prompt" hx-target="#modal" hx-swap="innerHTML">Edit Query Prompt</button>
+      <button type="button" class="nb-btn btn-sm" hx-get="/edit-ingestion-prompt" hx-target="#modal" hx-swap="innerHTML">Edit Ingestion Prompt</button>
+      <button type="button" class="nb-btn btn-sm" hx-get="/edit-image-prompt" hx-target="#modal" hx-swap="innerHTML">Edit Image Prompt</button>
+    </div>
+  </div>
+  {% endblock %}
+
+  <div class="nb-panel p-4">
+    <div class="text-sm font-semibold mb-2">Registration</div>
+    <p class="text-xs opacity-60 mb-3">Toggle whether new people can sign up without an invite.</p>
+    <label class="flex items-center gap-3">
+      {% block registration_status_input %}
+      <form hx-patch="/toggle-registrations" hx-swap="outerHTML" hx-trigger="change">
+        <input name="registration_open" type="checkbox" class="nb-checkbox" {% if settings.registrations_enabled %}checked{% endif %} />
+      </form>
+      {% endblock %}
+      <span class="text-sm">Enable Registrations</span>
+    </label>
+    <div id="registration-status" class="text-xs opacity-70 mt-2"></div>
+  </div>
+</section>